This page includes information on the data that SMOFcon Europe collects and how we use it. This is a live document, and may be updated by the SMOFcon Europe committee. It was last changed on 5 April 2021.
SMOFcon Europe acts to ensure that all personal data is:
- Collected for lawful purposes
- Processed legally and fairly
- Relevant; and not excessive
- Kept up to date for accuracy
- Destroyed two years after the convention
- Kept secure
- Only accessed by authorised members of the SMOFcon Europe team
- Not shared without permission
How We Use this Data
We collect personal data submitted to us by people who interact with our convention in order to provide the agreed upon services (such as delivery of the convention to its members) and to share information and updates regarding the convention. We may also use your IP address and browser agent string to help protect this web site against spam and hacking attempts.
SMOFcon Europe’s personal data includes information, facts, and interests that identify and are tied to living people, including such things as name, contact information and country of residence. Sensitive and personal data, as defined by GDPR, may also be collected from some individuals.
While a variety of data types may be requested and collected for use by SMOFcon Europe, only an individual’s name, email address and country is required for membership registration. For potential programme participants, Programme will also request information about areas of interest and experience in order to place participants on programme items. Payment information such as credit card number and billing address are required for purchase of memberships, but that information is transmitted directly to our payment processor, Stripe, and is not received by, or stored on, SMOFcon Europe systems.
Sensitive data is collected for the purposes of making health-based accommodations, enhancing diversity, and identifying topics of a sensitive nature that potential programme participants would be comfortable talking about as part of the SMOFcon Europe programme. Sensitive data may include such things as racial or ethnic origin, political opinions, religious or philosophical beliefs, disability or medical needs, etc.
Any member may request to have their personal information corrected and/or deleted in the SMOFcon Europe data systems by contacting email@example.com from the email address that we have on file to make their request.
Unsubscribe from Email
Any member may subscribe from any mailing list at any time. Simply respond to sender and clearly request to unsubscribe or click the ‘unsubscribe’ link in the footer of any newsletter you have received from us.
All data collected on individuals will be corrected, deleted, or modified upon their request. In addition, all personal data in the SMOFcon Europe systems will be deleted two years after the convention unless we have a legal requirement to retain it.
Data collected by us will be stored securely and managed through appropriate protections.
If you have any questions about this policy, please contact SMOFcon Europe at firstname.lastname@example.org .